Noisy Deadlines

“I love deadlines. I like the whooshing sound they make as they fly by.” – Douglas Adams

The “Now” page is an idea from Derek Sivers that started a movement around 2015. I thought it was cool, but in reality, I was never good at keeping it up to date. I mean, sometimes I'd rather just write a post about what is going on in my life. Also, the “now” aspect of it reminds me of social media. It gives an urgency to communicate what is going on “right now” and I prefer sharing things more intentionally. And to be honest, that's probably not the sense that Derek Sivers originally had for the “Now” page, but I just perceive it that way unconsciously.

On the other hand, I really enjoy writing the “Week Notes”! I first saw this idea on a few blogs that were participating in the 100 Days To Offload last year (2023).

Sometimes I totally forget that I have a “Now” page, so it's not updated as frequently. The “Week Notes” are a better way of registering what I'm up to. It's a nice chunk of time to look back to and reflect upon and I like the regularity of it. When I'm doing my end of the month review it's amazing to look at my Week Notes and see a summary of what happened in my life, the good things, and the bad things.

So, I'm deleting my “Now” page today. I think I will move some of the info that is there to my “About” page: things like my routines and podcasts I'm listening to because those are pretty consistent.

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Post 31/100 of 100DaysToOffload challenge (Round 2)! and Blaugust2024!

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

So, I decided to join the Blaugust 2024! It's my first time. I love that there are weekly themes and prompts ideas to write. I've already discovered some cool participating blogs!

I will introduce myself this week, then.

Hi, my name is Ariadne. I'm a woman in my mid 40's and I have been writing this blog since 2012 or so. I've kept the same name since the beginning, when I started it in Tumblr, then quickly moved to Wordpress. By 2018 I moved to write.as and never looked back.

I have a background in Civil Engineering focused on buildings, but I really wanted to be a Computer Scientist. I've always loved computers! I started playing with them in the late 80's in a TK-85 with cassette tapes. I still work with computers and spreadsheets all day.

I work as a construction estimator for a big general contractor. I was born in Brazil, and I've been in Canada for 7 years. I've been together with my partner for almost 2 decades now (gosh, has it been that long?). He's my life love and best friend 😍. We've been through a lot together (including leaving everything behind and moving to a new country!).

📚 I love reading and I try to spend most of my downtime with books (in my case, e-books on my Kobo). Reading calms my mind and lets me explore different worlds and possibilities. I was mostly into sci-fi and fantasy for a long while, then some mystery, but now I'm branching out to cozier/fluffy reads with romance as well.

I'm an introvert. I need quiet time every day (and reading is perfect for that!). I hate crowds and noisy places. But I love rock and heavy metal.

I've developed several managing/coping skills for my anxiety and stress. I do yoga, I meditate, I journal, I blog, I exercise. I prioritize my sleep no matter what. I have dietary restrictions to manage acid reflux, so I don't eat out a lot. I cook 99% of my meals from scratch. I don't drink coffee or carbonated drinks. I don't drink alcohol. I avoid any type of spicy food, onions, pickles, citric foods, lactose.

I focus a lot on my wellbeing these days. Since my early 20's I had chronic low back pain, and it took me years to find out ways to manage it and be mostly pain free (exercise was the most important one). Everything I do today for my health is to avoid having that pain again. It was not fun because it was debilitating (really, sometimes I couldn’t walk!). I'm okay now, but I must keep up with my routines to keep it that way.

I'm also organized and a minimalist: I hate clutter, and I try to be very intentional with my belongings. I think a lot about organization and productivity: I love the GTD methodology and it has helped me so much!

🎮 I used to play a lot of video games (I grew up as PC gamer; I love a keyboard!). My all-time favorite games/series are Mass Effect, The Witcher, Assassin's Creed, Neverwinter Nights, Dragon Age, Temple of Elemental Evil, SimCity, Age of Empires, Starcraft, to name a few.

Nowadays I'm playing cozy games like Stardew Valley and Dorfromantik.

So, that's it!

I probably won't be writing every day for the Blaugust, I don't want to put that much pressure on me, but I'm really enjoying the flexibility and sense of community with this initiative 👋.

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Post 30/100 of 100DaysToOffload challenge (Round 2)! and Blaugust2024!

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

  • 🏡 I took 2 days off this week right before a long weekend so I had an extra long weekend! I used that time to just relax at home. Lots of drinking tea and reading. Some light walks here and there. I also stayed away from my computer for the most part. My focus was only reading for a couple of days and it was relaxing.
  • ✍ Because I was mostly disconnected for the past few days, my RSS feed is full of unread articles right now. And I just noticed that Blaugust 2024 is on and that seems fun! So I'm thinking of joining on this second week.
  • 📚 I don't usually re-read books, but I decided to re-read a romance novel I read 9 years ago. I saw it being discussed in a podcast, and there are some interesting elements about it that I completely forgot and probably didn't pay attention to the first time I read it. So I did finish it, and I really enjoyed it!
  • 💪 I went to the gym instead of running outside this week because it was too hot. Another heat wave came in.

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Post 29/100 of 100DaysToOffload challenge (Round 2)!

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

I was all about fiction this month! I explored a gorgeous graphic novel, read a book with not enough octopuses, and continued reading a bunch of series.

  1. The Mountain in the Sea by Ray Nayler, 420p: It’s full of thoughtful and conceptual ideas exploring our unknowability towards others but with octopuses. I liked the fictional book quotes at the beginning of each chapter, leaving me with some ideas about the nature of consciousness, intelligence and being human. I wish the first contact situation were more deeply explored, meaning, I wanted more octopuses! 🐙 The characters and the plot didn’t work too well for me. Sometimes it felt the dialogues were out of place with the characters doing an academic exposition on a subject to each other. The ending seemed too easy given all the complexities of the matter presented since the beginning of the story.

  2. A Lady by Midnight (Spindle Cove #3) by Tessa Dare, 384p: I liked the grumpy/sunshine trope in this one. Corporal Thorne is broken and sad, but he has a soft heart. Katie grew up an orphan and she is a talented music teacher and strong willed. There is an adorable puppy, hilarious incidents (like the one with the melon) and an emotional slow burn romance. There is family drama with things being unburied from the past, a ball and even a duel! I had lots of fun reading this one.

  3. When a Scot Ties the Knot (Castles Ever After #3) by Tessa Dare, 376p: I loved the set up, and the introduction with Maddie's letters was really well done! It's funny and it's sweet. Maddie was super interesting:  she worked as an illustrator of insects and there were some funny bits involving lobsters. The male protagonist is a grumpy Scottish dude, but then we learn he has a soft heart. I loved how supportive of each other they were, even though the whole premise of the story starts with the blackmail trope and fake marriage. It was just excellent.

  4. Monstress, Vol. 1: Awakening (Monstress #01-06) by Marjorie Liu, 208p: This is a graphic novel series that was recommended to me. Such a gorgeous artwork, it's beautiful! The tone was darker than I expected, there is lots of gore that I wasn't prepared for. I loved the cats with their wisdom, they are my favorite characters. It was very engaging from the beginning, and I am curious to dive more into this world.

  5. Turn Coat (The Dresden Files #11) by Jim Butcher, 576p: I loved the mysterious “whodunit” plot. There are some high stakes here, super powerful magical entities, great battle scenes and a clever plan to expose the murderer. I thought this one had excellent pacing, well balanced with action scenes and dialogue. Full of cool plot twists (well it starts with a huge plot twist: who'd think Morgan would go to Harry for help?). We can see Harry growing inside the White Council. We get to know the wizards HQ in Edinburg and it was nice to see Harry challenging the Senior Council. It cleverly brings previous plotlines together. One of my favorites of the series now.

  6. Scott Pilgrim vs. the Universe (Scott Pilgrim #5) by Bryan Lee O'Malley, 184p: In this one we get to see the twins Kyle and Ken Katayanagi. There was less stuff happening in this one. It was fun to see Scott and Ramona living together and then having disagreements. It sets up the stage for the next ex-boyfriend: Gideon. Again, just unpretentious fun!

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Post 28/100 of 100DaysToOffload challenge (Round 2)!

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

  • 📅 This week I went back to using Cal Newport’s Time Block Planner at work. I felt like I needed an hour-by-hour grid, with enough space to redraw the plan as I go through my day. So, I’m using the Rocketbook for high level planning (month and week plans), my notes and meeting notes. But for the daily plan detail I prefer a dedicate time blocker.
  • 👟 I finally got proper new running shoes! I went to a specialized store to get some advice, and I showed them my old pair and. After they observed me walking around, the conclusion was that I have a more neutral stride, not much overpronation going on. Good to know!
  • 🏃‍♀️ Running: 4 runs in total, one of them was by the river with a nice breeze. It was hot in the last few days (around 30C) so my pace was slower because of the heat:
    • July 23, 2024 => 7.11km – 49 minutes – pace 6:53 min/km
    • July 26, 2024 => 7.22km – 49minutes – pace 6:48 min/km
    • July 27, 2024 => 4.61km – 33minutes – pace 7:08 min/km
    • July 28, 2024 => 7.3km – 53minutes – pace 7:15 min/km
  • 🧩 We started the Tiamat Dragon puzzle. The border is almost complete, it’s only missing 2 pieces that must be mixed with all the others. We’ll find them eventually!
  • 🛌 We were searching for a new mattress, and we found a firm one that we like this weekend. We’ve both been waking up with a sore back and we can feel our current mattress doesn’t hold the same firmness anymore (we both don’t like soft mattresses). So, we are switching from memory foam to a good firm pocketed-coil mattress. It will be delivered later this week, and I can’t wait!
  • 🎧 I listened to two Metallica albums non-stop, something that I rarely do these days (listening to a full music album from start to finish, I mean). Nostalgia feelings everywhere!
  • 📖 I finished reading Turn Coat (The Dresden Files #11) by Jim Butcher. It is a series that is always there for me with a great protagonist, a dog, a cat, good humour and magic shenanigans with vampires and werewolves. Always a fun ride!

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Post 27/100 of 100DaysToOffload challenge (Round 2)!

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

This weekend marked the 40th anniversary of Metallica’s album “Ride the Lightning”! I decided to listen to it again from start to finish and was pleasantly surprised to rediscover that “For Whom the Bell Tolls” and “Fade to Black” are both on this album. These two songs are among my all-time favorites and laid the groundwork for what would later come in the “Black Album” (which is wildly successful). For the record, “Ride the Lightning” is the band’s second album, released in 1984.

This weekend my local rock radio station, CHEZ 106, did a Metallica weekend special, and they played “Ride the Lightning” and the “Black Album” in full, which I loved!

I was trying to remember how old I was when I first heard about Metallica. It must have been in the early '90s. I remember copying Metallica songs onto cassette tapes to listen to them. It just struck me that when “Ride the Lightning” was released, I was only 5 years old! So, when I listened to this album for the first time it was more than a decade after its release. Yet, it felt quite recent and new at the time! When the album came out, Brazil was still under a military dictatorship and many things (including international music and some movies) weren’t accessible till later in the 90s.

Anyway, I later got all their CD’s and I had posters of the band on my teenager bedroom walls. Metallica is still one of my favorite bands of all time. I particularly enjoy their phase up until the Black Album, so I’m not 100% caught with their newer stuff.

I found pictures of my old CD I got in Brazil. I sold it (along with the other albums I had) to collectors before I moved to Canada.

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Post 26/100 of 100DaysToOffload challenge (Round 2)!

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

  • 🏖️ We went on a day-road-trip this weekend to Kingston. We walked around the waterfront, which is lovely in the summer! It was a sunny, gorgeous day. We packed some waffle sandwiches and had lunch by the waterfront in Kingston. It was breezy and nice by the lake. We also visited the Pump House Museum and saw some real-life steampunk water pumps from 1851. Cool! Later in the day I got into a small rabbit hole to know more about steam engines and how a centrifugal governor works:

Steampunk images from the Pump House Museum – Kingston

Kingston waterfront

  • 🚗 And on the way back from Kingston we drove through the 1000 Islands Parkway and then the Long Sault Parkway Scenic Routes. It was more than 400km total. Perfect day for a road trip.
  • 👟 We went for a 7Km scenic run around Dow’s Lake on Sunday. Again, such nice weather and beautiful scenery. We didn’t run the whole perimeter because we weren’t sure about the distance, so we walked a bit. But we could have run all around, I think it’s less than 10Km so it’s doable! We will come back another day.
  • 📚 I’m glad to be back reading The Dresden Files series by Jim Butcher. I read the first book in 2019, and now I’m reading book #11. The writing just gets better with each book. But it is urban fantasy and some of the books were quite formulaic and sometimes it felt repetitive to read them one after the other. I usually take a breather and then come back to the series. And I come back because of the characters, they are great!
  • ✅ I’ve been experimenting a GTD setup, just out of curiosity. I thought it would be more impactful, but I think I still prefer my old setup with Nirvana.

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Post 25/100 of 100DaysToOffload challenge (Round 2)!

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

Inspired by these thoughts, I’ve been testing a Todoist setup in which the main principle is not linking next actions to projects. I’ve used Todoist before using a lot of filters, having lots of projects, priority flags, etc. It became too complicated to manage for me.

You see, linking next actions to projects is not required to have a good system. The basic components of the GTD list organization are:

  • Inbox
  • Next Action List
  • Projects List
  • Waiting-for List
  • Someday Maybe List
  • Calendar

They can be simple lists which makes the system easy enough to implement on paper. Thinking about these building blocks, I wanted to try a simpler setup in Todoist. At least, simpler than what I have tried before. I’m an accomplished overcomplicator 😎.

This is what I came up with.

Lists

I have my typical GTD Dashboard list with links to other parts of my system, like Areas of Focus, Goals and Objectives, Dashboard, Purpose and Principles, etc.

I left a Read/Review list mostly for articles I want to read online. It could be a context (using a label) but I just wanted to test it out as separate list.

I have 2 major action-oriented lists: WORK and PERSONAL. I like to have these two major areas separate, as always. And inside each of these areas I have the same set of folders:

  • Agendas: this one could be a context, but I put it as a separate list to be more visible and easily accessible.
  • Recurring: for all routines, repeating actions.
  • Projects List: using one task per project, separated in a Kanban board style for status.
  • Next Actions: all actions go here, labeled with a context.
  • On Hold: actions that are blocked for the moment.
  • Waiting/Follow-Up: delegated actions, things I’m waiting on.
  • Someday: all someday/maybe items.

Contexts

I’m using labels to indicate contexts.

Filters

I’m trying to use the minimal number of filters, so I have filters for Work and Personal Next Actions and some Focus this Week filters.

The “Focus – This Week” filters only show actions that are overdue, due today and with priority flag P1.

The “All Next Actions” filters show all next actions, grouped by label using the “View/Sort By” option in Todoist :

My Thoughts

I’ve been using this setup for about a week now. I’m taking full advantage of Todoist’s quick add keyboard shortcut. It’s very pleasant to use and easy to capture and process things. The inbox is great!

Some of the features I thought I was needing the most like file attachments and reminders don’t seem that important now, I don’t think I’ve used them that much.

I love the option to have a Kanban style view for the projects list:

There are a few things that still bothers me:

  • I can’t manually rearrange the order in which the tasks show in the next actions list. The only way is to use priority flags and set it to sort by priority. It’s just because in Nirvana I was used to manually reordering my actions, especially in the Focus lists.
  • Not linking next actions to projects: It gives a degree of freedom and simplicity, I understand that. Right now, I don’t have too many projects going on at once. But I envision that particularly at work, when things pick up rhythm again, I’m not sure I will NOT like it. I’ve seen it happen before: busy season with lots of projects: I run to Nirvana to help me manage the chaos. So that’s probably a lesson learned. I understand the advantages of not linking actions to projects, but I really prefer them linked. It kinda feels unstructured to me if they are not. It’s all about preference.
  • No start dates: all dates in Todoist are due dates. I could use some “due dates” to indicate a future date when I want to look at certain item, but it will create confusion in my brain. Again, I’m used to Nirvana’s “Scheduled” actions feature.
  • Because Todoist is so focused on scheduling tasks and due dates everywhere, I feel like it blurs the edges between Calendar and Next Actions. I know I could just ignore this feature, but it’s so tempting to add due dates for everything!

Anyway, I will test it for a couple more days and see how I feel about it.

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Post 24/100 of 100DaysToOffload challenge (Round 2)!

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

  • 🌞 I’m enjoying Summer this year! Having lived most of my life in Brazil, summer was my least favorite season because summers there are brutal! I think this here in my corner of Canada summer has been manageable. Of course, having a house with central AC helps a lot. We don’t try to get our house too cold; we keep it at 23-24C just so that we have AC running a few times to get rid of humidity and keep the house at a comfortable temperature. We use AC in conjunction with ceiling fans and it works well to keep our house cool and lower energy consumption.
  • 🧩 Our Ancient Map puzzle is framed! We couldn’t find the right frame size at IKEA, so we got a frame at Michaels, and it was the perfect size. Now I know that Michaels has a huge variety of frames. The framed puzzle is at my reading corner. I loved it!
  • 🛌 Me and my partner had a few errands to do this week. One of them included searching for a new mattress for our bed. We are still searching. We went to one store, and we want to go to at least one more to compare.
  • 👟 My left toe blister disappeared this week. I went for walks during the week and on Sunday I ventured going out for a run and it was okay. I ran 7km with a slower pace of 7.26min/km (partly because I didn’t want to exert myself and because it was so hot! 🥵). I ran with my old pair of shoes. I didn’t have time to go to the specialized running store to get a new pair of running shoes yet. It’s next on my list!
  • 🛋️ We finally got a ceiling fan for our living room to replace an old badly installed ceiling lamp assembly that was left by the previous house owner. Looking better now! This was the last room we wanted to install a ceiling fan in the house.
  • ✅ I got frustrated (and bored) with Nirvana as my to-do app. I had some ideas on how to make my tasks system simpler and easier to use with less limitations. So, yeah, I looked at Todoist again and I got a new setup I’m testing. I’ll write a post describing it later this week.

Post 23/100 of 100DaysToOffload challenge (Round 2)!

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.

I’ve encountered the minimalism movement back in 2013 and since then I’ve been rethinking my lifestyle, my possessions, my habits, the tools I use, etc. I’ve come a long way. I started a huge life declutter in the year before moving to Canada (2016) and that completely changed my relationship with stuff and my life.

Today I have a clearer idea of what I want to bring into my life, be it objects or responsibilities. I’m happy and content with what I have. My home has just the right number of things, I plan and rethink my purchases to make sure they are truly needed. I carefully consider new projects and responsibilities, and I’ve learned to say “no” more often. Saying no to new purchases, saying no to people, saying no to social invites. Minimalism has been a great tool for me.

So why I’m talking about minimalism?

I’m thinking about minimalism in my productivity tools/system. I tend to overcomplicate things, and right now I feel like I’m trapped in my own GTD system. I’ve been thinking about it for a while now, but I could never pinpoint the issue.

These are my thoughts right now:

  • I want it to be stupid simple and easy to add any type of item to my Inbox, both on mobile and on desktop. I want zero friction.
  • I want to be able to easily capture digital items into my Inbox in its entirety. More apps integrations (I’m mostly thinking about mobile and web browser here).
  • I wish my to-do app could handle more information, so that I wouldn’t need to manually add a link to an external drive, for example. I have lots of external stuff I use with my tasks.
  • I wish I had more flexibility in creating folders and buckets. I never bothered about that too much in the past, but now I want some degree of freedom.
  • I wish I could have more notes options for my projects/tasks, so that I didn’t need a separate file to track these notes (and consequently having to manually add links).
  • I want to be reminded of things and I want them to be synchronised both in mobile and desktop.
  • I want to be able to send a Rocketbook scan image to my to-do Inbox.
  • I want the option to organize Projects in Kanban style.

Considering all those points above, it was clear to me that the app Todoist is a suitable candidate, because:

  • It has excellent Inbox features, capture is easy and accessible in any device, including the universal keyboard shortcut in the desktop. I love it!
  • Has email to Inbox option.
  • Has space for notes in markdown, with the possibility to attach files and images.
  • Has excellent reminders and recurring tasks options.
  • Has integration with the Rocketbook (which I’m using a lot!)
  • It is visually pleasing and easy to use.

Simplifying my Todoist setup

So, I’ve tried Todoist before and it didn’t work out that well. But now I realize why it didn't went well: I was overcomplicating the setup.

I’m going back to basics, thinking about the building blocks of GTD and I’ve changed my mind about one crucial thing: I will stop linking next actions to projects. That alone is a huge simplification! And that was creating most of my issues with Todoist: I never liked the way that projects are nested and shown. Also, having too many filters creates a lot of complexity! But what if I simplify this whole thing? That’s what I’m on this week.

I’m letting go of over-organization in favor of ease of use. Sometimes simplicity comes from how stupid easy it is to use something and still being enjoyable.

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Post 22/100 of 100DaysToOffload challenge (Round 2)!

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By Noisy Deadlines Minimalist in progress, nerdy, introvert, skeptic. I don't leave without my e-reader.