Mahler Private Staffing

Happy Monday! We are #hiring for an experienced Executive Housekeeper in New York City. Please apply directly if interested! Do you know someone who might be a good fit? Please reach out directly to learn more about our referral program! #NYC #NYCjobs #housekeeper

Experienced Executive Housekeeper Needed for Town Home in New York City, NY We are seeking a dedicated individual who can independently uphold the highest standards of cleanliness, organization, and oversee the maintenance of a private NYC townhome. As the Executive Housekeeper, you will play an important role in ensuring the home is a haven of tranquility and sophistication for the family and guests. You must be comfortable using technology, managing staff, following instructions, and have excellent communication skills. Must be local to New York City and have wonderful references from past employers. Responsibilities: · Perform daily general and deep cleaning of the interior, keeping the house clean and organized at all times. · Daily laundry, including ironing of clothes and linens. · Manage and lead a team of housekeepers. · Bring in mail and packages. Make returns as needed. · Regularly check supply levels and monitor pantry, refrigerator, supply closets, bathrooms, etc., keeping the areas organized and restocking supplies as needed. · Run errands such as dry cleaning, grocery shopping, FedEx/UPS, and any requests made by the House Manager and Principals. · Be the eyes and gatekeeper of the home, answering the doorbell and overseeing vendors when needed. · Excellent hospitality experiences · Be proactive and tend to the small details. Having a passion for organization and a strong attention to detail is a must! Qualifications: · Minimum 7+ years’ experience working as a housekeeper in a high-profile home. · Able to stand, walk, climb stairs for extended periods of time. · Excellent communication, interpersonal, and organizational skills with high attention to detail. · Have excellent and verifiable references from current and past employers. · You must be Covid vaccinated. Schedule: This position is a full time, Monday through Friday role.   Compensation: This is an hourly position. The expected pay is $110,000 to $120,000 annually depending on experience with great benefits package. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Seeking an Executive Office Assistant in Irvine, CA A well-established Family Office is seeking an Executive Office Assistant to support the team by implementing requests from the office leadership team in real-time. The role involves various administrative & operational duties, requiring proficiency in scheduling & calendar management, policy & procedure execution, research, data interpretation & compilation, database management, task & project management, occasional event coordination, & basic financial literacy. The EOA ensures these functions are performed within a confidential environment.   Ideally, you're a highly organized self-starter, polished, attentive to details, & enjoys a supporting role. This is an in-person role.   Responsibilities: · Wide range of support to Executive Administrative, Philanthropy, & Accounting teams; principal, & president. · General office duties: filing, data entry, managing correspondence, & document preparation. · Assist in scheduling and coordinating meetings, appointments, & travel arrangements. · Administrative support for a private collection including managing appraisals/acquisition/disposition records, auditing/maintaining databases, tracking payments & refunds, & updating insurance policies. · Support event coordination for the principal & family. · Support Estate Manager with various household errands when needed. · Successfully complete critical aspects of deliverables with a hands-on approach. · Prioritize conflicting needs, handle matters expeditiously, proactively, & follow-through on projects with deadline pressures. · Demonstrate the ability to translate information & concepts into professional level documents. · Work closely & effectively with all Family Office departments. · Adhere to code of conduct & all compliance policies & acts as a role model. · Additional duties as needed.   Qualifications: · Minimum 3 years’ experience performing increasingly complex & highly responsible office & administrative/secretarial support work with at least 2 years' involved administrative support to a C-suite executive or Principal/CEO. · Bachelor’s degree or college coursework in accounting, administrative, personnel management, & data processing preferred. · Proficiency in MS Office Suite. · Strong computer & internet research skills. · Excellent interpersonal & communication skills. · Discreet; able to maintain the highest levels of confidentiality when dealing with sensitive matters. · Poised & professional. · Flexible & willing to pitch in with additional tasks. · Long term intent. Schedule: Generally, Monday - Friday, 9:00 am - 5:00 pm. Occasional event support after hours/on weekends.   Compensation: Excellent compensation package including medical/dental/vision, PTO, personal days, & paid holidays. Annual compensation of $70k - $80k commensurate with experience. To Apply: Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted.

Seeking a House Manager in Palm Beach, FL A private family with a well-established Family Office is seeking an experienced House Manager for their significant residence in Palm Beach, FL. This individual share 360-degree responsibility for the smooth operation of the residence. The House Manager will collaborate with the principals, established domestic team, and the Family Office to enhance and maintain benchmark standards. To be successful in this role, candidates should have a hands-on mentality. Responsibilities:   · Manage the day-to-day operations of the principals’ primary residence. Perform a daily walkthrough to ensure all systems are in proper working order. ·  Oversee and manage diverse teams including Housekeeping, Food and Beverage, Kitchen, Assistant Property Managers, and Spa. · Act as the primary point of contact for the principals within their household. Have an ownership mindset. · Manage household staff schedules, duties, and timekeeping. Provide ongoing training. · Work with the Executive Housekeeper to perform daily checks on cleanliness of all interior rooms ensuring the residence is principal ready. · Work closely with the Property Manager to communicate any maintenance items that need to be actioned. · Maintain the House Manual (SharePoint), develop SOPs, and utilize checklists for daily, weekly, and monthly tasks. · Plan and execute events at the residence. · Act as the face of the residence, greeting and assisting the principals, family members, and their guests. · Oversee projects and renovations. · Ensure the residence is stocked appropriately, run errands, handle airport pick-ups, and complete other tasks as requested. Qualifications: The successful candidate will have prior experience working in a fine home, boutique hotel, or private yacht with excellent verifiable references. The principals are looking for an intuitive professional who offers exceptional customer service. Candidates should understand what is required in the daily management of a fine home and have proven track record of successful property, people, and project management. Hard-working individuals with demonstrated loyalty and discretion will do well in this role.  Candidates much be computer literate, tech-savvy, and have experience with Microsoft products. Schedule: Generally, a 5-6-day work week, daytime hours. Must have the flexibility for extended days and understand that they will share in weekend and holiday coverage.   Compensation: Excellent compensation offered. Benefits include an annual discretionary bonus, medical and dental insurance, 401(k) with match, PTO, sick days, paid holidays, and more. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Looking for a Chief of Staff/Executive Assistant in Chicago, IL A well-established private equity firm is seeking a dynamic Executive Assistant with a Chief of Staff skill set to provide daily support to the President and COO. Responsibilities: · Keep the President and COO on track and organized on a daily basis. · Manage significant, highly visible projects and relationships. · Heavy calendar and logistics management. · Craft executive summaries and talking points. · Plan all travel and logistics for the President and COO · Field calls, respond to requests, and serve as a gatekeeper. · Coordinate in-house and external meetings. · Interact with clients and facilitate client meetings. Qualifications: Qualified candidates will have at least five years of experience supporting elite C-suite executives in a fast-paced environment. This person will be exceptionally organized, confident, and persistent. The right candidate will pivot as priorities change, display high emotional intelligence, and possess superior communication skills. Additional qualifications include: · Professional demeanor and a positive attitude · Responsive and adaptable · Confident and assumes ownership of work · Client-service oriented with strong interpersonal skills · Strong technology skills, including proficiency with the Microsoft Office suite (Excel and PowerPoint are important). · Experience working in a similar industry a plus. Schedule: Generally, a Monday through Friday schedule, business hours, with availability to work some extended days and occasional weekend hours.   Compensation: Base compensation of $150,000 to $175,000 with an excellent benefits package, including an annual discretionary bonus; health insurance, paid time off; paid holidays; 401(k). To Apply: Please apply at www.mahlermatch.com for consideration. All applicants are requested to submit a cover letter and include your compensation requirements. Qualified applicants will be contacted. Immediate interviews and start date available. Our Story: Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates, as well as we know our clients, so we can make lasting, long-term placements.

Family Assistant Wanted in Westfield, NJ Our client is seeking a highly organized and experienced Family Assistant to provide elevated personal and family support to ensure the smooth operation of their Westfield, NJ residence. The principals travel frequently and require a self-starter. Responsibilities: · Provide high-level support managing personal and household tasks with discretion and efficiency. · Manage two Gmail accounts on behalf of the family; triage emails and ghost-write responses for the principals. Bring important information to their attention. · Oversee the household calendar, scheduling appointments, adding details for the children, link to apps for children’s sports. · Research, plan, and book family travel, seeking out interesting opportunities. · Digitally, track, organize, and manage household inventory. · Conduct research and manage special projects as requested. · Prepare/order light meals for the principals to allow them to focus on work. · Handle sensitive information and run confidential errands with the utmost care and discretion. · Maintain an awareness of the family’s obligations to anticipate needs. Qualifications: · Minimum of 5+ years of experience as a Family, Executive or Personal Assistant with experience supporting a high functioning executive or principal. · Exceptional organizational and tech skills, adept at managing multiple tasks and projects with competing priorities. · A self-starter who consistently executes at a high level. · Excellent email communication, consistently demonstrating polish and professionalism. · Strong problem-solving skills and highly adaptable. · Trustworthy, reliable, discreet, able pivot with ease. · Impeccable attention to detail. · Proficient in technology (MAC and Google Suites), including navigating apps and troubleshooting household systems/devices. · Bachelor’s Degree preferred. Schedule: Generally, Monday – Friday, 10:00 am to 6:00 pm or 7:00 pm, based on sports, schedules, etc.   Compensation: Hourly compensation of $45 to $55 per hour with a healthcare stipend and mileage reimbursement. To Apply: Please submit a resume and cover letter for consideration at www.mahlermatch.com; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Seeking a Housekeeper in SoHo, NY An executive with an apartment in SoHo would like to hire a professional Housekeeper with a minimum of three years of experience working for a private family. Responsibilities: · Perform the daily and specialty cleaning of the three-bedroom apartment. · Provide thoughtful care for the principals’ clothing and wardrobes including laundry, steaming, etc. · The housekeeper will also assist with provisioning the home, running errands and grocery shopping. · In addition, perform a once-a-week cleaning of an apartment on Park Avenue belonging to a family member. Qualifications: Must have prior experience working as a housekeeper in a fine home for a private employer with verifiable references and long-term intent. Schedule: Generally, Monday-Friday, 8:00 am to 4:00 pm or 9:00 am to 5:00 pm, with flexibility for an occasional evening or weekend. Flexible start date.   Compensation: Compensation of $40-50/hour offered, depending on experience plus benefits. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Manny Needed for a Teenage Boy in Beverly Hills, CA A busy executive who travels extensively needs assistance in the care of his teenage son. We are looking for a Manny to provide mentorship, structure, and day-to-day management for a smart 17-year-old boy who enjoys sports and gaming. This is a 1-year opportunity. If you are a dedicated, fit, and structured individual who can assist with homework, hold people accountable, and are able to motivate teenagers, we would like to meet with you!   Responsibilities: - Oversee daily activities and routines - Ensure teenager is prepared for the school day - Manage the apartment on a day-to-day basis (coordinate vendors, handle deliveries, etc.) - Maintain the household schedule, including after school activities and appointments - Perform basic cooking tasks, when necessary - Run errands, refuel cars, and handle airport runs   Compensation: - Competitive salary of $110K to $130K depending on experience - Benefits package including health, dental, vision, and more - Use of a car for work-related activities - Bonus opportunities based on performance - Housing available if needed To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Controller Wanted in Beverly Hills, CA Our client, a Beverly Hills based family, has created a new role to do hands-on accounting and oversee their personal outflows. This role will interface with their outside public accounting firm, their established out-of-state family office, and their operating company which is based in Beverly Hills. This is an in-office position and is based within the operating company’s location. The right person has a minimum of a bachelor’s degree in accounting (advanced degree a plus) and significant experience working with these types of families, has impeccable accounting skills, is highly organized, highly accurate, smart, has emotional intelligence and a polished executive skillset. Discretion and confidentiality are a must. The primary responsibilities include: · Establishing, monitoring and enforcing internal controls · Responsible for 360° accounts payable · Review of ongoing expenses and contracts using judgement with a focus on appropriate spending · Cash flow management, budgeting and forecasting · Review and manage household budgets · Reconciliation of bank accounts and petty cash · Implement cost saving measures where appropriate Normal business hours are 8:00 a.m. to 5:30 p.m., Monday through Friday. This position allows for flexibility in start and end time. They are open to a 4 or 5 day per week schedule and a schedule that is considerate of your commute. Our client is prepared to pay between $225,000 and $300,000 annually based on experience plus benefits.   To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.