Accounting Assistant

Snøhetta is an international, interdisciplinary architecture and landscape architecture firm with seven studios worldwide. The US offices work on architectural, interior, and landscape projects associated with libraries, performance spaces, master plans, academia, museums, park planning, and public plazas throughout the Americas.

Summary

We are looking for an Accounting Assistant to join our Finance team based in New York. This position reports to the Accounting Manager and focuses on supporting our studio's financial operations. This person will be the first point of contact within the finance team and will help field inquiries, gather information, and support processes. The ideal person will be approachable and friendly and have a knack for getting things done on time with accuracy and flexibility.

The Accounting Assistant will be responsible for the following focus areas:

Accounts Payable

• Daily invoice intake and processing
• Weekly payment process
• Maintain our scanning and approval protocols
• Continue to develop and improve the A/P processes
• Monthly account analysis reviews
• Monthly adjusting entries when applicable
• Monthly sub-consultant expense accrual schedule
• Coordinate with Project Accountant & Project Managers to ensure timely and accurate sub-consultant reporting.
• Reconcile American Express statements. Coordinate with others to gather relevant documentation for transactions.

Expense Reports and Timesheets

• Review and process employee-generated expense reports bi-weekly
• Monthly project expense reviews
• Coordinate with the Project Accountant & Project Managers to ensure timely and accurate expense reporting.
• Responsible for the collection and posting of all employee timesheets on a weekly basis.
• Coordinate with Project Managers to ensure teams are submitting timesheets on time.

Additional Support

• Main support contact within the Finance Team. You will be expected to field all internal and external inquiries.
• Support during month-end closings, year-end audits, and any other statutory audits.

Required Skills/Abilities

• Strong with MS Office Suite skills, as well as Adobe Acrobat
• Organized, detail-oriented with good task management skills
• Professional demeanor, ability to be trusted with confidential and sensitive information
• High attention to detail and accuracy
• Experience in a professional services organization (preferred)
• Experience with Deltek Vision/Vantagepoint software (preferred)

Education and Experience:

• Bachelors' degree in Accounting, Finance or Business Administration preferred
• 2+ years’ experience in a role of similar capacity

Relationships

The Accounting Assistant sits on the Finance Team and will report to the Accounting Manager while working closely with the Project Accountant and Chief Financial Officer (CFO). The role will also liaise with our Leadership team, Office Administrative team, and Project Managers. The Accounting Assistant is a member of the overall Operations Team consisting of Finance, HR, Office Administration, and Communications. The Operations Team reports to the CFO and Managing Director.

Snøhetta Culture & Benefits:

All positions at Snøhetta, regardless of level or discipline, expect a person to be a good citizen of the firm who contributes to a positive, inclusive organizational culture. Employees are expected to be in person on Core Studio Days (T/W/Th) with the flexibility to work remotely on Monday and Friday.

By joining Snøhetta you will become part of a unique, exciting, and high competence environment that enjoys producing excellent work and appreciates a good laugh and having fun together.

We offer:

• A multidisciplinary and innovative work environment
• Lots of fun, discussions, and activities both at work and after office hours
• Great colleagues who care about each other and their work

Our robust benefits package is available to full-time employees and is centered on finding balance, well-being and fulfillment at work and home. Some of the ones we’re most excited about are:

• Generous Paid Time Off to rest and recharge throughout the year. Over 40 days of PTO (vacation, sick, holidays and professional development). Plus floating holidays to take time that’s reflective of one’s culture, background, and identity. Our US offices close from Christmas to New Year’s Day, so everyone in the studio can unplug.
• Growth and career development are fostered through our formal Mentorship Program, support for licensure, an educational stipend, and monthly knowledge-sharing events.
• Comprehensive health, dental and vision coverage including a fully funded medical reimbursement program and flexible spending accounts (FSA) to cover additional health expenses.
• Family support benefits including company-paid parental leaves and return-to-work plans. Dependent Care FSAs for school-aged children or elder relatives. NY + CA Paid Family Leaves to care for loved ones in a time of need.
• 401k plan with matching and a steady vesting schedule. Company-paid life insurance with the option to top up. Annual discretionary bonus at year-end.
• Connect with colleagues through lunch breaks, company-supported meal plan, and meet-ups in the kitchen with snacks, coffee or other tasty beverages. Or, take advantage of year-round Half-Day Fridays and plan an outing with others.

Salary

The expected salary range for this position is between $58,520 and $67,000 based on relevant work experience for the position.