Accounting Assistant - On Site - Newport Beach

Job Description

Overview:

The Accounting Assistant is responsible for managing expenses related to client cases. The role ensures that all client-related invoices, check requests, and credit card transactions are processed timely and accurately. As part of a project team, the Accounting Clerk assists in the development and enhancement of the accounting department-related functions to ensure appropriate levels of control and accurate data capture. As new processes are implemented, the Clerk will participate in the administration and operation of newly designed or redesigned functions.

Core Responsibilities:

• Reviews requested expenses and process payment through the various payment methods including check, ACH, and credit card
• Requests expenses for certain vendors and process payment
• Maintain vendor master files and reports
• Processes payments timely and accurately per terms
• Organizes accounting e-mail to ensure prompt payment of time-sensitive expenses
• Prepares and applies check, ACH, and credit card information to client cases
• Ensures schedules and activities are executed before deadlines
• Maintain electronic copies of receipts in accordance with the record retention policy
• Tracks and reports vendor invoice backlog daily; assists with short-term and longer-term processing changes and staffing adjustments to avoid backlog
• Responds promptly and professionally to internal staff regarding client expenses as well as helps provide payment-supporting documentation
• Process monthly or quarterly reports as requested
• Assist in ad hoc projects as needed
  
  

Process Design:

Participated with other team members to understand business requirements that develop and/or related to data capture, in the following business-related activities or enhance processes:

• Development and maintenance of efficient expenses payable processes regarding client costs
• Documentation of standard operating procedures and best practices
  
  

Basic Qualifications:

• Attention to detail
• Resourceful
• Team player
• Working knowledge of Microsoft Excel & QuickBooks
• Strong organizational, analytical, and problem-solving skills
• Strong verbal and written communication skills
  
  

Education/ Training:

• College degree preferred, college courses in accounting or equivalent work experience preferred
  
  

Experience:

• Accounting Clerk experience desired, preferably in a law firm or professional services organization
  
  

Sweet James appreciates all applicants' interest; however, only those selected for an interview will be contacted.

Company Description

Sweet James is a renowned law firm dedicated to providing exceptional legal services. Our team is driven by a commitment to excellence, client satisfaction, and continuous improvement. Joining Sweet James means becoming part of a supportive and collaborative work environment where your skills and contributions are valued.

Sweet James is a renowned law firm dedicated to providing exceptional legal services. Our team is driven by a commitment to excellence, client satisfaction, and continuous improvement. Joining Sweet James means becoming part of a supportive and collaborative work environment where your skills and contributions are valued.