The Accounts Payable Assistant compiles and maintains accounts payable records by performing the following duties: Processes related paperwork, maintains files, distributes information to appropriate persons, operates computer using several different systems and helps others as necessary.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include the following. Other duties may be assigned.
Distributes electronic accounts payable invoices to other team members
Matches all invoices to purchase orders and receiving slips, then scans and archives in the accounting system
Enters and routes invoices for approval in the accounts payable module of the accounting system. Posts approved invoices
Answers vendor inquiries
Assists in the month end close process
Assists with the quarterly review of sales and use tax paid
Coordinates obtaining certified payroll documents from subcontractors
Answers company telephone and greets incoming visitors, as assigned
Assists with special projects, as necessary
EDUCATION and/or EXPERIENCE:
High school diploma or GED required
Requires two to three years of office experience with past accounts payable experience
Must be able to process work in a timely and accurate fashion
Requires ability to efficiently use office equipment including - copy machine, computer and related software, calculator, telephone system, etc
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Training & Development
Wellness Resources
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Non-profit Organizations and Primary and Secondary Education
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