Factum Global is seeking a dynamic Administrative Assistant to join our team.
Role Overview
We are looking for a highly organized individual who will be responsible for providing exceptional administrative support to ensure the smooth functioning of our office operations.
Duties And Responsibilities
Efficiently handle incoming calls and direct them appropriately
Organize and manage appointment schedules
Compose and disseminate various forms of written communication
Assist in compiling and submitting regular reports
Establish and maintain a systematic filing system
Update and uphold office policies and procedures
Procure office supplies and research new suppliers and cost-saving deals
Maintain and manage contact databases
Prepare and reconcile expense reports
Provide general assistance to office visitors
Serve as a primary liaison for internal and external clients
Collaborate with senior administrative personnel to manage requests from senior management
Occasionally fulfill receptionist duties
Coordinate and arrange office events and activities
Required Skills And Qualifications
Demonstrated experience in administrative or office support roles
Familiarity with office management systems and procedures
Proficiency in MS Office applications, especially Excel and Word
Strong time management abilities with a focus on multitasking and prioritization
Detail-oriented with a knack for problem-solving
Exceptional verbal and written communication skills
Robust organizational and planning competencies
High school diploma; additional certification as an Administrative Assistant or Secretary is advantageous
Trustworthy, discreet, and dependable nature
Capability to work proficiently both independently and within a team
Prior exposure to customer service or a related field is beneficial
Flexibility and adaptability in managing shifting priorities
Basic knowledge of accounting and bookkeeping procedures
Familiarity with fundamental HR practices and procedures
Ability to meet deadlines and perform effectively under pressure