A&B is a trade services company offering Plumbing, HVAC and Electrical services in the Commercial and Residential markets. We are seeking an individual with general office experience, including some expertise in Human Resources, to support our managers and employees in daily office needs and general administrative activities. Don't miss this opportunity to join our dynamic team in the construction trade industry! Apply now and be part of our diverse and growing company.
Duties include, but are not limited to:
Human Resources: New Employee Orientation/Onboarding, including new hire paperwork, benefits enrollment, time punch training, and review of Company policies. Develop a thorough understanding of Company Handbook and other Policies and act as an advisor to staff as needed. Assist in Job Postings, Hiring, and writing Job Descriptions. Maintain Personnel Files, oversee Time Punch System. Oversee Employee Benefits. Track and maintain PTO balances and requests for time off. Assist with company meetings and events. Submit Payroll for Processing
Answer and direct phone calls, greet guests and provide customer service
Oversee systems, including Phones, Copier Maintenance, IT service, and Time Clock System
Provide general administrative and clerical support including mailing, scanning, copying
Open, sort and distribute incoming mail / correspondence
Organize and schedule appointments
Assist with accounts payable, accounts receivables, invoicing, and other entries in QuickBooks and related software
Create PO’s and Work Orders for Suppliers and Subcontractors. Track W-9 and COI’s as needed from Subcontractors
Request COI’s and Bonding from Insurance Agency as needed
Submit and reconcile expense reports
Reconcile credit card statements to receipts
Maintain and order office supplies and research purchases and suppliers
Run company’s errands to post office, bank, etc. Help maintain clean and clutter-free office
Assist in the preparation of regularly scheduled reports
Assist with scheduling work assignments and project support
Qualifications
Proven experience as an administrative assistant, or similar
Degree or equivalent Human Resource experience
Knowledge of office management systems and procedures
Working knowledge of office equipment, such as printers and copiers
Proficiency in MS Office (Word, Excel and PowerPoint)
Paycor or other Payroll / Time Punch experience required
Proficiency in QuickBooks
Excellent time management skills and ability to prioritize work
Good research skills, attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Customer Service Experience
Basic Accounting experience preferred
Excellent aptitude working with numbers and spreadsheets
Valid Michigan Driver's License
Ability to pass drug screening and background check