Audio Division Talent Coordinator

Palette is a fast-growing startup at the center of the creator economy. Our team of 40+ is working towards defining the standard for talent management and marketing in an era of new media dominated by digital-first entertainers.

Our management infrastructure mirrors the depth of attention given to the world’s biggest cultural and entertainment icons, and previously reserved for artists in traditional arenas of entertainment. Today, we serve as the nerve center for a roster of 165+ creators and influencers with a combined following of 500M+ serving over 4.7B impressions monthly on platforms like TikTok, Instagram, YouTube and Snapchat. Our creators have starred in Super Bowl commercials, launched national brands, and have been featured in nearly every major publication.

Our marketing agency executes strategy for some of the most influential brands and organizations in the world, including: The White House, Amazon and simplehuman. 42% of Americans under the age of 40 are no longer accessible through traditional marketing channels – we enable organizations to speak to those audiences. Our marketing team has been recognized with 4 Shorty Impact Awards, and has advised two US Presidents on the future of the internet.

The Role

Palette is looking for an Audio Division Talent Coordinator to service across the talent department’s managed roster. The Audio Division Talent Coordinator will have the ability to work hand in hand with Talent, as well as serve as the representative on behalf of Palette to Record Labels and clearing houses within the music industry. We want someone who will care for the well-being and growth of our creators, work with precision under tight timeframes, be responsive to all necessary requests around the clock, and have a can-do attitude.

Responsibilities

• Serve as the singular Audio Division Talent Coordinator for the entire Palette roster under the instruction of the Head of Talent, as well as the primary liaison between Palette and all record labels, clearing houses + independent artists contracting creators for audio promo campaigns on TikTok/IG/Snap/YT Shorts.
• Deliver and negotiate rates with partners, confirming firm offers, adding the offers to our internal management system, and presenting the offer to creators in a clear, concise manner.
• Communicate between the partner and creator expected delivery dates, delays, and re-draft requirements + caption requirements + live links, adding the opted-in offer to our internal accounting system, and procuring payment remittance details for the accounting department.
• Attend all stand up meetings (12.30pm ET / 9.30am PT) with Talent Team, as well as additional internal meetings (Scouting, Coordinator Regroups, ad hoc meetings with Talent). In these meetings, the AD Talent Coordinator will provide insights, thoughts, and take an active role in developing the Team’s understanding of the market, as it evolves.
• Iterate and improve on our internal data systems to ensure we are providing the most streamlined and effective offering for external partners, as well as our roster as it relates to their audio promotional businesses.
• Actively respond across the various channels of communication (imessage text group threads, slack, whatsapp, etc.).
• Present potential management scouting selections on a weekly basis, as well as attend intro meetings with potential signees.
• Keep up with the latest social media trends such as, but not limited to news stories, memes, trending sounds, etc.
• Maintain an organized process and structure.

Qualifications

• 1-2 years of social media marketing (experience working with brand or audio negotiation & deliverables) or project management experience (sending calendar invites, project management tool experience, detail oriented)
• Has a passion for TikTok and other social platforms
• Able to proactively troubleshoot and problem solve quickly and through the proper escalation process
• Strong verbal and written communication skills, ability to effectively translate technical language to non-technical stakeholders
• Working knowledge of Google Workspace. Trello and Canva knowledge a plus
• Excellent collaboration skills
• High attention to detail and very organized
• Self-starter, a fast learner who has critical thinking
• A positive attitude and keen team player
• The ability to work within strict branding guidelines

The following skills are not required, but a plus:

• Experience working at a record label or clearing house promoting records on TikTok/IG/YT Shorts/Snap
• Ability to analyze data and identify insights to assess campaign performance