Budget and Finance Manager

This position directs, manages, coordinates and evaluates the financial and business services support functions (AR, AP, contracts  & budget preparation) for the Department of County Management (DCM).  As a member of the senior management team, the position participates in development and implementation of department policies, strategic plans, continuity of operations and emergency management plans, employee training and development plans, and external audit reporting requirements and internal controls. 

All services provided at the County are performed with the intention of holding to our core values. At Multnomah County, we don’t just accept differences; we value it and support it to create a culture of dignity and respect and an environment of safety, trust, and belonging, for our employees. At Multnomah County we value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.

The DCM Business Services Manager will have the following responsibilities:

Manage DCM Business Services Program

• Direct and manage Business Services Program activities and functions to support the Department of County Management.
• Responsible for planning, program development, policy formation, oversight, evaluation, implementation, and management of business services functions.
• Develop, plan and implement goals, objectives and priorities, and organize and coordinate delivery of services.
• Assign, supervise and evaluate the work of professional finance and administrative staff. Provide mentoring, coaching, employee development, and discipline; participate in performance planning and review; develop and approve training plans. Participate in recruitments of staff, maintain job descriptions, and make staffing assignments.

Provide Financial Management and Business Services 

• Direct and oversee the financial functions and services provided by DCM Business Services, including budgeting, accounts payable and receivable, travel & training, grant accounting, auditing and financial reporting, contracts and purchasing.
• Direct and coordinate the development and maintenance of the DCM Departmental Budget totaling $265 Million, with 312 employees.
• Direct and manage position control, budget amendments and modifications for position reclassifications, internal reorganizations and other budget changes required during the year.
• Direct and manage the preparation of the annual County Assessment Function Funding Account (CAFFA) Grant Application and associated accounting, financial, and grant reporting documents.
• Develop, implement and monitor internal financial controls for assigned areas of responsibility, in compliance with audit standards, and county financial policies.
• Direct and manage financial audits, reconciliations, and analysis to ensure compliance with financial and budget policies and procedures; develop analytics reports and procedures; identify corrective actions as necessary.
• Prepare GASB 54 fund analysis documents related to restricted revenues, and maintain DCM Fee Schedule.
• Manage and oversee annual audit and financial report of Tax Foreclosed Property Program revenues and expenditures for turnover of excess revenues .
• Develop and prepare presentations and responses to the BCC or Board Staff on behalf of DCM.

Direct & Manage DCM Procurement and Contracts Activities 

• Direct procurement and contracts activities on behalf of DCM Divisions and operating programs. Participate at the management level in the development, evaluation and selection process for procurements and contracts.
• Represent DCM as a participant in Strategic Sourcing Council, strategic initiatives, and Countywide Purchasing Leadership team.
• Serve as liaison with DCM Programs to facilitate and coordinate procurement & contracts activities.

Provide Management Assistance and Project Management 

• Provide complex management assistance and support for DCM Leadership.
• Attend meetings related to budget, finance, purchasing, strategic initiatives and implementation of department or county­wide initiatives or projects.
• Prepare and compile complex information and financial reports, provide analysis, interpretation and recommendations, develop implementation strategies related to county or department initiatives, and prepare presentations.
• Prepare, review and submit Agenda Placement documents on behalf of DCM for Budget Modifications and other business functions; compile information and presentation documents for meetings with the Board of County Commissioners and Board Staff;
• Serve as Liaison with DCM/ DCA HR HUB; oversee maintenance of DCM HR Org structure and trac:::king of Classification Studies and Position Reclassifications;
• Participate in DCM Continuity of Operations and Emergency Management planning;
• Participate with the executive leadership team, in the development and maintenance of Department Strategic Plans. Develop implementation strategies and action plans for areas of responsibility.
• Provide Project Management for a variety of projects with departmental impact. Oversee planning, development, and implementation of project charters, activities, communications, deliverables, goals and objectives; identify resource requirements and operational impacts.