Chief Business Officer, URI Facilities Group

Position Information

Posting Number SF01744 Job Title Chief Business Officer, URI Facilities Group Position Number 109757 FTE 1.00 FLSA Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 16 Pay Grade Range Salary commensurate with education and experience Status Calendar Year, Full-time, Permanent

Department Information

Department Facilities Operations Contact(s)

Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)

Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary

The search will remain open until the position is filled. First consideration will be given to applications received by April 2, 2024. Applications received after April 2, 2024, may be reviewed depending on search progress and needs, but are not guaranteed full consideration.

_______________________________________________________________________________________________________

Basic Function

Assist and advise the Assistant Vice President (AVP), Facilities Group and URI leadership team on all matters related to facilities administration, personnel, finance, business management, strategic planning, initiatives, and policies. Develop strategies and recommendations around maximizing resources within an incentive-based budget (IBB) environment. Play an integral role in the development of the AVP’s long-range goals and objectives. Serve as a thought partner and leader to Facilities Group personnel and leadership within other central units.

Duties and Responsibilities

Essential Duties And Responsibilities

As chief financial and administrative officer, have responsibility for all aspects of the division’s administrative and financial programs.

Serve as division’s subject matter expert on the incentive-based budget (IBB) model, recommending strategies for maximizing both short and long-term resources.

Develop innovative and entrepreneurial strategies to identify areas of administrative and facilities growth and efficiency for the division and the university.

Serve as primary advisor to the AVP on financial health of the division and the developing recommendations based on evaluation of market and internal data across all funding sources.

Coordinate, provide oversight, monitor, and streamline the annual division budget process, including all division operating & external funding sources, as applicable. Budget process to follow university Incentive Based Budget process. Ensure accuracy in budget preparation and compliance with prescribed Federal, State, and institutional policies and procedures, as applicable.

Provide required analyses, reports, and statistics to college leadership related to financial and administrative matters as requested.

Manage the allocation of the AVP’s multi-faceted resources and be ultimately responsible for the successful organization and administration of the division’s complex fiscal and human resource activities.

Provide short- and long-term forecasting, identifying areas of concern, and recommending actions to alleviate potential adverse issues. Provide recommendations to be used in final decision-making.

Supervise and manage personnel and their activities in the following areas: Finance, Facilities, Informational Technology, Research Support, and others as assigned to ensure the delivery of efficient, timely, and cost-effective human resource, administrative, informational technology, and financial systems.

Advise and assist division directors in a variety of matters pertaining to their human resource, fiscal, and administrative affairs.

Serve as financial & administrative liaison between the division and key internal and external clientele.

Assist the AVP in developing division strategy and direction, such as Facilities strategic plan development.

Responsible for assisting in the development, implementation, monitoring, and reviewing of strategies, plans, policy, and procedures.

Evaluate financial and operational performance of programs, centers, and other strategic initiatives within the division. Partner with central offices to remediate issues as identified.

Responsible for financial oversight including proforma analysis, project costing, contract administration, compliance, and execution. Work with AVP & division leadership to develop a five-year business plan.

Assist in developing a staff structure and culture that is responsive to the needs of the division and University communities.

Participate on various University committees and provide related budgetary, analytical, and technical support.

Represent the AVP on financial and administrative matters as requested.

Other Duties And Responsibilities

Perform additional duties as required, including the duties of other staff positions in the office.

Licenses, Tools, And Equipment

Personal computers and printers; mainframes; word processing; database management and spreadsheet software; Microsoft Office Suite, including but not limited to PowerPoint, Excel and Access, enterprise resource planning systems (e.g.: Oracle, PeopleSoft, Workday, Jaeggaer,etc.)

_______________________________________________________________________________________________

ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Required

Required Qualifications

• Master’s degree in finance, management, public administration, business administration, or related field, with a minimum five years of demonstrated professional experience in financial management in a complex organization (including, but not limited to, tracking and analyzing revenue and expenditure budgets and actual data), OR a Bachelor’s degree in finance, management, public administration, business administration, or related field with a minimum seven years of demonstrated professional experience in financial management in a complex organization (including, but not limited to, tracking and analyzing revenue and expenditure budgets and actual data).
• Demonstrated knowledge of state government and higher education operations, policies, and procedures.
• Demonstrated experience with personal computers, including spreadsheet applications.
• Demonstrated advanced knowledge of Microsoft Excel functions, such as pivot tables, v-lookups, and macro development.
• Demonstrated technical ability to react to complex ad-hoc requests.
• Demonstrated ability to provide clear and concise reports on a timely basis.
• Demonstrated strong verbal and interpersonal communication skills.
• Demonstrated proficiency in written communication skills.
• Demonstrated ability to work independently.
• Demonstrated ability to be detail-oriented.
• Demonstrated presentation skills.
• Demonstrated ability to be flexible.
• Demonstrated ability to manage multiple projects simultaneously in a fast-paced work setting.
• Demonstrated ability to work with diverse groups/populations.
• Demonstrated analytical and problem-solving skills, including the development of complex financial models.
• Demonstrated knowledge of best practices related to resource management.
• Demonstrated experience with enterprise resource planning systems (e.g., Oracle, PeopleSoft, Banner) including using the student, human resources, finance, and grant modules.
• Demonstrated supervisory experience.
• Demonstrated ability to be a strategic thought-partner to senior levels of leadership.
  
  

Preferred Qualifications

Preferred Qualifications Environmental Conditions

The incumbent is not substantially exposed to adverse environmental conditions.

Posting Date 03/12/2024 Closing Date Special Instructions to Applicants

Please attach the following 3 (PDF) documents to your online Employment Application:

(#1) Cover letter.

(#2) Resume.

(#3) “Other Document-References” – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).

Quicklink for Posting https://jobs.uri.edu/postings/13114