Develops and maintains positive relationships with tenants, vendors and contractors
Manages accounts payable/receivable for each property, to include coding of invoices and entry into accounting system
Receives tenant calls/ enters service requests in to work order system and dispatches to the building engineers
Assists Property Manager with the bid process of contracted services
Prepares commencement notices and rent commencement letters
Assists the Property Manager in preparing the annual budget and escalations, CAM, Tax, and Insurance billings to tenants
Responsible for rent collections
Conducts property inspections and ensures that all physical aspects of the property are at all times fully functional and maintained in an attractive condition
Updates and prepares monthly rent roll reports
Assists in supervising capital improvements projects
Prepares annual CAM billings and assists with prior year true-up
Manages all lease administration and rent roll accuracy
Working knowledge of commercial office building leases
Strong working knowledge of the MS Office suite
Excellent verbal, written, communication and interpersonal skills
Excellent organizational and time management skills, including proficiency in evaluating and prioritizing issues
Strong attention to detail
Ability to work well under pressure and against tight deadlines
Effective at multi-tasking
Experience with Yardi, PM 2000, or similar property management / accounting software program, a plus++
Experience with Net Facilities Work Order, or similar program, a plus++
Experience with managing facilities-related personnel, particularly in the field of commercial property maintenance and janitorial responsibilities
Education & Experience
High School Diploma, required, Associates Degree preferred
Minimum of one to two years of commercial property management experience required.
Professional Characteristics
Highly Organized and able to complete tasks and meet deadlines as required, weekly, monthly
Honest, conscientious, courteous, professional and diplomatic
Ability to work effectively with executive-level management
Creative and effective problem solver
Ability to work effectively in fast-paced environment as a team player
Motivated, with the ability to adapt quickly to changes
Physical Demands
This position will require standing, walking, typing, sitting, reaching, kneeling, stooping, crouching, balancing, pushing, pulling and driving for extended periods of time, and the ability to lift up to 25 lbs., if necessary. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation to perform essential functions may be made available to individuals with disabilities.
Consistent with the above, this job description may be modified at anytime at the sole discretion of the Property Manager.
This job description is comprehensive, but not exhaustive. Some details of the job must be discovered in the daily performance of the job.
Seniority level
Mid-Senior level
Employment type
Contract
Job function
General Business
Industries
Staffing and Recruiting
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