Commercial Assistant Property Manager

Reporting to the General /Property Manager, the Assistant Property Manager is responsible for day-to-day property management functions, including but not limited to, tenant relations, property maintenance, property appearance and condition, contract and vendor management, accounts receivable, budgets, reporting, and support for leasing activities.

Job Responsibilities

• Strategic partnership with the Property Manager in reaching the Companys objectives for the asset
• Assist the Property Manager in the management of day to day operations of the property including supervision of the building staff, contract services, and tenant relations
• Assist Property Manager in the preparation of annual operating budgets analysis of monthly expenses and cost allocations
• Control costs to remain within budget
• Provide communications to tenants and handle tenant relationships, serve as the main point of contact for tenants, vendors, and property visitors.
• Customer Service
• Perform regular property inspections and walk the property with contractors as needed
• Analyze and report property financial activities
• Administering leases to ensure compliance with all terms and conditions
• Provide clear and effective tenant communication concerning all operational aspects of the property
• Assist with tenant improvement work, tenant work order request process, and bill backs
• Serve as contact for contractors, and vendors on all property management activities
• Coordinate office procedures, set up and maintain files, etc.
• Coordinate with accounting for lease setup in Yardi
• Coordination of tenant events
  

Job Qualifications

• Minimum 5 years property management experience required; mixed-use experience preferred.
• Bachelors degree, RPA, or CPM certification highly preferred
• Exemplary written and verbal communication skills
• Experience with budgeting, operating expense reconciliation, AR, and AP process
• A solid understanding of real estate finance and accounting
• Extremely proficient in Microsoft Office products (Excel, Outlook, Word Etc.)
• Working knowledge of Yardi, Voyager is preferred
• Self-Motivated with a high sense of urgency
• Sound judgment
• Ability to provide extraordinary customer service
• Team Player
• Problem Solver
• Follow-up Skills
• Excellent listening, oral, and written skills
• Highly Organized with superb attention to detail
• Excellent time management skills partnered with the ability to handle multiple tasks and priorities simultaneously.
• Ability to lead projects and follow through to ensure project completion.
  
  

Benefits And Perks

• Competitive salary
• Robust benefits package, including Medical, Dental, and Vision
• Company-paid Life and Disability coverage
• 401(k) with generous company match
• Employee lease discounts available
• Monthly employee recognition awards
• Career path and growth opportunities available
• Fun and team-oriented culture
  
  

About Billingsley Company

Founded in 1978 by Lucy and Henry Billingsley, the organization expertly builds, owns and manages its properties, ensuring long-term client, resident and partner return. Specializing in master-planned developments and principles of new urbanism, each Billingsley property signifies technology, convenience and a vast array of amenities aimed to attract and retain tenants, residents, visitors and employees. These amenities include art, sculpture, parks, trails and outdoor public spaces. Delivering smart design integrated with artistic works and natural spaces, Billingsley Companys developments are life-enhancing communities in which to work, live, play, shop and dine. Combining its relationships in the local market with its expertise in development, Billingsley Company provides expanded opportunities for its business partners. From raw land to fully developed communities, Billingsley Company is engaged in each step of the process. We own, design, finance, lease and manage for the future success of our investments and the future success of our tenants. Our decisions in design, finance and construction are grounded in doing what is right for the long term.