Coordinator, Talent Acquisition

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Job Description

As a Coordinator, you will be supporting Recruiters with the recruitment process, focused on the important yet tactical steps in the process including scheduling interviews, candidate travel, applicant tracking system data entry and other required candidate workflow process tasks.

Responsibilities:

• Contact candidate(s) within 48 hours of receiving schedule request and process all schedule requests within 3 days of receipt. Arrange candidate domestic and international travel, accommodations, etc. Process expense reimbursements through Debit Card process prior to interview.
• Send interview evaluation forms to interview team 48 hours prior to interview. Ensure schedule accuracy and send interview schedules to interview team and candidate 5 days prior to interviews. Continuous updates to the recruiters regarding interview schedule status. Engage recruiter when obstacles occur in scheduling process.Ensure interview schedules and receipts are accurately captured to ensure compliance to federal mandates (e.g. Sunshine Act and OFCCP requirements).
• Update SmartRecruiters candidate statuses and upload interview schedules
• Regular interactions with hiring managers and administrative assistants for all levels of the organization, including VP and C-Suite admin staff.
• Process pre-employment screens through completion, inclusive of background and drug screens.
• Provide high touch customer service to candidates, hiring managers and administrative staff, ensuring a positive candidate/hiring manager experience.
• Shares current scheduling volume each week and assists colleagues when appropriate to ensure work is evenly distributed among the coordinator group.
• For high level candidates (grade 24+), personally escorts candidates through their interview day to maximize the opportunity to provide a world-class candidate experience.
• Leads hiring events (onsite or offsite) for complex hiring initiatives with high visibility to the business. Responsible for scheduling, coordinating travel, onsite check-in, event planning, meals, escorting candidates, time management, reimbursement of expenses, and arranging debrief session.
  
  

Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hr day) is required

Qualifications

Qualifications:

• Bachelor’s degree preferred. Degree in Human Resources is preferred.
• Minimum of 2 years of previous experience in staffing coordination or in a HR environment.
• Excellent communication and organizational skills are required to interact extensively with personnel at all levels within the company.
• Demonstrated strong communication skills, written and oral. Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills
• Effectively handles multiple tasks and ability to prioritize workload.
• Proficiency in databases and ability to use MS Office products.
  
  

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.
  
  

Note: No amount of pay is a considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status. To learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html (US & Puerto Rico only)