Reference Archivist

NYBG Job Description

Title

Reports to

Reference Archivist

Manager of Public Services

Position Summary:

The Reference Archivist will be responsible for connecting library patrons with NYBG’s extensive collections and arranging and describing archival collections. This position will provide team reference desk coverage, assist with inquiries related to the archives, page materials for researchers, process archival collections and collaborate with colleagues to create innovative ways to broaden awareness of the collections. This position reports to the Manager of Public Services.

Additionally, this position supports, through actions and conduct, NYBG’s Inclusion, Diversity, Equity and Accessibility initiatives and helps to build and maintain an inclusive organization culture throughout the institution.

Specific Duties & Responsibilities:

• Manage reference requests made via email, LibAnswers, appointments, and phone calls for the archives.
• Arrange and describe archival collections of personal papers and organizational records, and prepare finding aids in accordance with local and national standards.
• Assist patrons to locate materials and field inquires.
• Manage imaging request for archival materials.
• Increase the usability and discoverability of archive materials by creating research guides and finding aids.
• Collaborate with the Public Services staff to integrate archival material and instruction into the library’s outreach efforts.
• Maintain and use statistics.
• Assist with creation and updating of policies as needed.
• Page material to the reading room.
• Serve on library and NYBG committees and other related committees.
• Assist with library public events and departmental outreach.
• Perform other related duties as needed.
  
  

Qualifications:

• Master’s degree from an ALA accredited library science program.
• Archival certification or equivalent experience required.
• Ability to work effectively with a diverse public with varying levels of archival literacy.
• At least 3 years of experience in providing reference services in an archive or research library setting.
• Experience with Archives Space, LibApps, and a library ILS such as innovative Interfaces Sierra.
• Excellent oral and written communication skills as well as analytical, time management and problem solving skills.
• Excellent project management skills and willingness to take a leadership role in archive projects and decisions.
• Archival collections processing experience.
  
  

Physical Demands & Work Environment:

While performing the duties of this position, the employee is required to, at minimum, sit for extended periods; some retrieving and placement of collections is required. This would require the ability to remove archival boxes weighing up to 40 lbs from shelves, push fully loaded book carts, climb ladders, re-shelve boxes, and bend or stoop as necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Baseline Work Schedule:

Monday-Friday 9am to 5pm

Salary is $65,000

Benefits:

• 15 Vacation Days
• 13 Paid Holidays
• 12 Sick Days
• Health and Dental Insurance Coverage
• 401K
• Pension Plan
  
  

Cover letter is required.

If you require an accommodation for any part of the application process, please notify the Human Resources department at HR@nybg.org.

If you are interested in applying for a position at the New York Botanical Garden, please go to http://www.nybg.org/employment to submit your application.