Notion vs. Asana: Differences, pros and cons in 2024

Choosing the right project management software can simplify processes and improve your team’s efficiency. With increased efficiency, team members will be able to direct their focus to the most important tasks, helping propel your company to success. Two popular project management software options that you might be considering are Notion and Asana. 

However, despite falling under the general umbrella of project management software, there are several notable Notion vs Asana differences. Understanding the pros, cons and capabilities of each can help you find the best solution for your company’s specific needs.

Notion vs. Asana: Quick overview

There are a few key aspects that you should compare when searching for the best project management software, including the cost of the software, the features it offers, the available integrations and the available customer support options.

If these factors align with your business goals for project management, you can begin to consider which plan level will work best for your budget.

Pricing and value

Verdict: Notion

Notion pricing and value

Notion customers can choose from four different plan options, including the free base plan.

The free tier offers unlimited blocks for individual users or a limited block trial for teams and organizations. It also includes Notion’s collaborative workspace, integration capabilities with around 80 different apps and page analytics. Users can view a seven-day history of their page and are able to invite 10 guests to collaborate on the workspace.

Plus is a step above the free plan. This option, which costs $10 per user per month or $8 per user per month when billed annually, offers unlimited blocks for teams and a limitless number of file uploads. Users can also view a 30-day history of their page and can invite up to 100 guests to the platform.

Business costs $18 per user per month or $15 per user per month with annual billing. This option expands on the offerings of the Plus level. Users can access private team spaces, export PDFs in bulk and view a 90-day page history. With the ability to invite up to 250 guests and SAML and SSO to help users quickly sign in to integrated apps, this plan may be a better fit for bigger teams.

Enterprise is the option to consider if you’re looking for project management for a large organization. In addition to everything included in the Business tier, the Enterprise plan features user provisioning, an audit log, more advanced security measures, workspace analytics, an unlimited page history, integrations for security and compliance and more. 

The cost of the Enterprise plan varies based on the number of members, so you will need to contact the Notion sales team to learn more.

Asana pricing and value

Like Notion, Asana also offers a free option. However, its four paid plans are more expensive than those offered by Notion. 

Personal — the free plan — is geared toward individuals or small teams of up to 10. It includes unlimited tasks, projects, messages and activity logs. Users can also store an unlimited number of files, but each document must be 100 MB or less. The plan also offers list, board and calendar view options, status updates, time tracking and over 100 integrations. 

Starter costs $13.49 per user per month or $10.99 per user per month with annual billing. This plan allows collaboration between up to 500 team members. offers additional views, including a timeline view and Gantt view, a workflow builder, more advanced search options, up to 250 automations each month and custom templates. This level also includes Asana Intelligence, an AI-powered tool to help companies scale and achieve their goals.

Advanced builds on what is included with the starter level. It has a monthly cost of $30.49 (or $24.99 if you sign up for annual billing). Some of the key features include up to 25,000 monthly automations, the ability to set goals, customization of forms, scaled security, the option to lock custom fields and more advanced reporting.

Enterprise includes no team member limits, unlimited views, workflow bundles, more advanced integrations, SAML and more controls, such as for team admin memberships, project admins and mobile data. Users of this plan will also have access to premium support.

Enterprise+ offers additional features designed to streamline workflows and help large organizations succeed. Some of these features include an audit log, data loss prevention integration, support with archiving content, HIPAA compliance options, data residency, approved workspaces and trusted guest domains.

Key features

Verdict: Asana

Notion and Asana both offer a range of features designed to help teams manage projects, track goals and collaborate with one another. However, Asana offers a more comprehensive list of features and functions, so we’d give it a slight edge over Notion.

Notion features

Notion’s key features center around project management, wikis and documents. The project management functions are designed to help teams track the various steps and components of each endeavor. You can view timelines, calendars and checklists to identify the next steps and make sure that everything remains on track to meet the deadline. 

Notion makes it possible to break large tasks into subtasks and assign these to specific team members. Users can view the overall project goals but can also filter to see the tasks delegated to them. 

Notion’s wikis aim to help teams keep their workspaces organized. With the integrated sidebar, you can seamlessly switch between different projects or subtasks. There are also various filters to aid when searching for a specific task or document. These wikis can also serve as a knowledge base for your organization.

With Notion’s Docs, team members can generate content to share with clients or other members of the organization. They can also choose from a variety of customizable templates, create a table of contents for easier document navigation, add collapsible sections to aid with readability and embed images and videos. Users can also tag other organization members on a document to invite them to collaborate.

Tatiana Torskaya, the head of content at Big Lab, shared that her team uses Notion to store important information for projects. She said, “Each project gets its own team space with pages tailored to specific needs — such as using Wiki for the project database, Meetings for scheduling and Journal for document storage.”

Asana features

Asana’s features are designed to help teams manage projects, set goals and measure progress. You can also create custom workflows and automations and manage resources. Teams can create project hubs so that all members can view the various tasks that need to be done and the progress that has been made toward completing these tasks. 

This platform offers different view options to better manage tasks, including list views, board views, timeline views, calendar views and Gantt views, though some of these views are not included in all plans. Some other key features include the ability to create subtasks and filter tasks based on different criteria. Users can also integrate with hundreds of apps to maximize their productivity.

Torskaya shared that her company utilizes Asana for planning ongoing projects. She said, “Each client gets a dedicated project where tasks are outlined and responsibilities are assigned. Asana’s functionality allows us to set deadlines, prioritize tasks (high, medium, low) and engage in discussions through comments.”

Asana also makes it possible to set company, team or individual goals and track progress. Within each overarching goal, you can also add sub-goals to help lay out the steps necessary for success. Members can access the reporting dashboards to see how things are moving and help them determine the next steps.

One benefit of Asana is the ability to automate key processes, giving team members more time to focus on other tasks. Users can customize workflows and create rules for routine procedures. Asana offers a variety of templates and forms to aid in this process and help organizations better focus their time.

Team leaders can utilize the resource management features to make sure each member is being utilized to their full potential without being expected to complete an unreasonable number of tasks. 

You can view the number of hours that each team member has put in towards various projects and identify whether any changes or adjustments should be made. The resource management features can also help with budgeting since you can track how much time has been spent on a specific project or for a specific client.

Software integrations

Verdict: Asana

With over 200 software integrations compared to the 80 or so offered by Notion, Asana is our top pick for this category.

Notion software integrations

Notion offers approximately 80 integrations with apps for communication, design, file management, finance, marketing, productivity and collaboration. Some of the available integrations include:

• Calendly.
• Dropbox.
• Google Drive.
• Nightfall AI.
• Zendesk.
• Zoom.
• Slack.

Asana software integrations

Users can integrate Asana with over 200 apps. Users can browse through different categories, such as communication, finance and HR, IT and development, operation, sales and service and reporting, to see the available integrations. A few of the key integrations include:

• Microsoft Teams.
• Adobe Creative Cloud.
• Asana for Salesforce.
• Google Drive.
• Dropbox.
• Trello.
• Loom.
• Pipedrive.

Customer Support

Verdict: Asana

Notion and Asana offer comparable customer support options. However, there is one notable distinction that makes Asana the winner of this category: live chat support.

Notion Customer Support

Notion offers a few options for customers who have questions or need support with the software. While Notion does not offer phone or live chat support, users can email the company as needed. Laia Quintana, the head of marketing and sales at TeamUp, shared that her team was “pleasantly surprised when [Notion] resolved [an issue they were facing] within just a few hours.”

In addition to email support, Notion users can access the online help center to answer some common questions and learn more about how the software works. This section of the website offers reference materials with information about the different features and functions of the software. There are also various guides and tutorials designed to help users get the most out of the program. 

The Notion Academy provides video lessons to aid with building workspaces, using Notion AI, setting up projects, using data and other key concepts. For an additional fee, teams can also hire a Notion Consulting Partner for more tailored support.

Asana Customer Support

Like Notion, Asana also offers email support for customers with questions or concerns about the software. Additionally, Asana has a live chat feature on their website, allowing customers to get more immediate answers to their questions. 

There are also a variety of self-help features available to Asana subscribers. The Help Center houses video tutorials and guides to help users take advantage of the various features, support for the mobile apps and information about billing. You can also access the community forum to ask questions and gain insights from other Asana users.

User reviews

Verdict: Notion

Reviews from Notion users range between 3.3 and 4.8, while those from Asana users range from 2.5 to 4.5. Notion is the winner for this category with overall higher reviews than Asana.

Notion user reviews

Notion is highly rated by most users. It has an average rating of 4.8 stars on Capterra (based on over 2,000 reviews), 4.7 stars on G2 (based on over 5,000 reviews) and 3.3 stars on Trustpilot (based on about 160 reviews). 

Some of the positive reviews point to the program’s affordability and its flexibility in meeting different needs. However, not all reviews are so positive. Some users noted that there is a steep learning curve and that some of the features are more limited than they would like.

Asana user reviews

Capterra and G2 ratings for Asana are overall positive, with an average star rating of 4.5 on Capterra (based on over 12,000 reviews) and an average star rating of 4.3 on G2 (based on over 9,000 reviews). However, Trustpilot reviews for the software are significantly lower, averaging just 2.5 stars (based on about 160 reviews).

Customers who left positive reviews for Asana highlighted its user-friendly interface, collaboration features and its overall ability to help them manage tasks and projects. A few of the less positive reviews pointed out the more expensive costs that may be less manageable for smaller teams. Some users also expressed concerns about the search feature and noted that it can be difficult to find a specific file.

Final verdict

Winner: Asana

While Notion also has a lot to offer, we chose Asana as the overall winner. It offers more features and integrations than Notion and provides live chat support for customers. However, Notion’s features and pricing may make it a better fit for certain teams or organizations. So, it is important to keep your specific goals in mind when making a final decision.

Who is Notion best for?

While Notion does not offer all the features that Asana has, it still supports a range of project management needs. For startups or smaller businesses, Notion’s plans may also be more affordable. 

The second-tier plan costs just $10.00 per user per month compared to the $13.49 per user per month that Asana charges. The savings are even greater for the third-tier plan, which costs $18.00 per user per month, more than $12.00 cheaper than Asana’s third-tier option.

Quintana highlighted the affordability when explaining why her team chose Notion over Asana. “While Asana is a powerful tool, it seemed more suited to larger teams with bigger budgets,” she shared. Quintana added that Notion was “a more budget-friendly option for our small tech company.”

Who is Asana best for?

Asana may offer the ideal solution for larger teams and organizations prioritizing collaboration. With the shared hub, all members of the team can view projects and work together to keep things moving along.

Torskayashared that her organization uses both Notion and Asana for different purposes. While she likes some of the features offered by Notion, she explained that “Asana takes precedence due to its indispensable role in planning and fostering teamwork.”

Frequently asked questions (FAQs)

Can you integrate Asana with Notion?

Yes, you can integrate Asana with Notion. Once integrated, team members can navigate to Notion pages from Asana tasks or preview the progression of projects in Asana from Notion. 

Is Notion cheaper than Asana?

Notion’s plans are less expensive than those offered by Asana. Both programs offer free options, but as you move up into the higher tier plan options, the savings become greater with Notion. Notion’s second-tier plan costs $10.00 per user per month with monthly billing, which is $3.49 per user per month, less expensive than Asana’s second-tier plan. 

The third-tier plan from Notion costs $18 per user per month, which is over $12 less expensive than Asana’s third-tier plan. When you factor in the number of employees in your organization, it is easy to see how Notion can offer substantial savings.