The Executive Assistant will manage the schedules and communications of up to five C-suite level executives within various departments (Creative, Strategy, Business Development). This position requires the ability to anticipate needs, work autonomously, think critically, and offer strategic solutions to problems with a high level of professionalism and confidentiality. You will provide administrative support to ensure our executives and the executive administration team operate efficiently with external clients and partners, as well as internal coworkers and departments.
While 22Squared is a remote-friendly workplace, this position requires a hybrid work schedule and the ability to commute to the Atlanta midtown office as needed.
Responsibilities
Provide high-level calendar management; prioritize inquiries, troubleshoot conflicts, anticipate needs, and make recommendations for smooth day-to-day operations
Collect content and manage agendas for department meetings, agency-wide initiatives and coordinate vendor/client meetings
Expeditiously and proactively communicate with department heads, other executive assistants, and clients to schedule meetings/ interviews and manage special projects
Respond on behalf of an executive, manage sensitive messages and field internal and external questions
Assist in department budget recommendations and track department spending
Arrange complex and detailed travel plans, secure travel authorizations/approvals, note trips on calendars and provide thorough agendas before departure
Complete all expense reports in a timely manner and provide proper approvals and back up documentation
Accurately and punctually report executive timesheets
Support additional department executives when other Executive Assistants are out of the office
Other duties as assigned
Qualifications
5+ years high-volume experience, supporting multiple executive-level employees
Strong communication, organizational, and computer proficiency skils
Proven experience handling extremely confidential and/or time-sensitive information with ease and professionalism
Ability to make decisions quickly and in the best interest of your supervisor
Level-headed and ability to think on your feet, be flexible and plan for changes
Sense of urgency and commitment to meeting deadlines, both for your own work and assisting the team in meeting their deadlines
Excellent facilitation skills
Solutions oriented
College degree preferred
Preferred experience with Google Workspace and Zoom
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Advertising Services
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