File Clerk

Title: IN-INDOT-Bridge File Clerk/Researcher (728495)

Location: IGCN N749 Br,100 North Senate Avenue, Indianapolis, IN 46204

Interview: WebEx

Position is hybrid, 2 days remote, 3 days on site. Do you accept this requirement?

Candidate must be flexible with schedule, to work on-site days same as Indiana supervisor's on-site schedule (currently Tues., Wed., Fri.) subject to change. Do you accept this requirement?

Position is expected to last for 6 months, with the possibility of being extended. Do you accept this requirement?

Initial interview will be Teams with 2nd interviews requiring in-person. Do you accept this requirement?

The purpose of this position is to get temporary help to assist in the completion of the Federal Bridge File Project. This project is estimated to last for about six (6) months but may be extended if necessary.

Responsibilities

• Accountable for the compilation of documents to complete each bridge file within the state.
• Interweave the state provided business systems to complete the bridge documentation.
• If the state business systems can’t provide the completion of a bridge documentation, the incumbent will thoroughly research the “As Builts” record and reach out to the Archive Department to complete the bridge file. This work is complex and dynamic.
  
  

Qualifications

• Logical thinker, familiar with research techniques and not be afraid to ask questions.
• Entry Level to Intermediate to Microsoft Suite User, to include: word, excel, powerpoint, outlook, and teams.
  
  

This bridge researcher is expected to perform the following tasks but not limited to:

• Conduct file research on required bridges.
• Properly identify the bridges and catalog.
• Convert the hard copy documentations to electronic file; through scanning (pdf), index and store at the temporary location.
• If any existing TIFs file are found, these files must be converted to pdf.
• A thorough audit for each bridge file is expected and documented for any anomalies (if exist). A random audit will be performed by the supervisor.
• A written justification is required for incomplete bridge file (after a thorough research is done).
• Record the daily bridge file completion.
• Create a monthly report analysis of the bridge file (as needed).
• Other duties maybe assigned to provide the state with a clean bridge documentation.