Will you turn July 4 into a four-day weekend?
Make your out-of-office email reply more efficient.
You told your colleagues and clients about your travel plans, but you didn't mention your trip to that long-ago client who now needs your assistance and insight. What about the prospect who recently learned about you?
Write a brief note that anticipates the question of how often you are checking email, how to reach you by phone and when you will return to the office, using these tips:
1. State the dates you will be away, perhaps from Thursday, July 4 through Sunday, July 7, 2024.
2. Note whether you will have full, limited or no access to email.
Indicate how to contact you in the event of an emergency. Suggest contacts can email you with URGENT in the subject line or call your cell phone number, which you provide.
3. Include the member of your team who can handle a request in the interim, with that person’s email address and phone number.
4. State you will respond to the email promptly when you return to the office; in this example, on Monday, July 8, 2024.
5. Weigh the use of humor carefully. Your note may go to a new correspondent who is unaware of your personality and thereby convey an awkward vibe.
As an option, suggest the correspondent view any marketing literature, reports or newsletters on your website, in your absence.
Be sure to change your automatic reply back to the standard signature when you return to the office.
Enjoy your time out of the office. You deserve it.
Happy Independence Day, America!
#marketing #email #OOO #outofoffice
Chief Executive Officer at EF AMERICA INC | Executive MBA Candidate NYU Stern ‘25 | VP Finance AAIB
1moProfessor Garcia! Congratulations on your new book. And so happy that you shared with us your work during class